Buying a pencil satisfies many needs for me. My hunter/gatherer genes get a chance to do something when shopping without spending tons of money. My brain/heart feels less guilty for stomping around a store and leaving empty-handed. My hands love it because holding a pencil is the closest thing to holding a drumstick in the stationery store.

I use them at home, work, and band practice. The only small drawback is that once they're sharpened down to shorter than your hand, the balance gets weird. At that size, they're cool for writing a tiny note or putting in an everyday carry bag. Mini-golf pencil-sized pencils are a pain for writing for five minutes straight, though.

My solution lately is that when a pencil gets shorter than hand width, it graduates to "cross-off" level. The longer pencils have to do the hard work of writing word after word on checklists and brain dumps. The short pencils get the honor of crossing off completed tasks and ideas. They stay in the flow until they sharpen away into oblivion.

I am currently working on a website that has a couple hundred music releases. Each release has a list of songs. Unfortunately the song lists aren't formated correctly. They all have a number at the beginning and a time at the end and they aren't in a proper html ol list element.

ex: 1. song name 2:34

I need the "1." gone and the "2:34" wrapped in parenthesis for each song in each release. Shortcuts has an Ask ChatGPT action that is perfect for this scenario.

Shortcut

1. Get Clipboard
2. Ask ChatGPT to "Convert these song names into html <ol> and put parenthesis around the times at the end of the song name. If it has no time, ignore that step. Remove the numbers at the beginning. Give me only the <ol>: "
3. Copy AskGPT results to Clipboard

There is a few extra find/replace actions I didn't include because they are project specific. I just need to copy the list and run the shortcut and I get a nice, tidy ol list of all song names formated like this...

song name (2:34)

If you have to do a thing more than 3-4 times, there is an automation. The beauty of Shortcuts is you can make one quick, use it, and then delete it. I don't save them because creating them is great practice. Over time you start to level up your building skills.

Sidenote: I did hit a limit with ChatGPT after a while..."You've reached our limit of messages per hour. Please try again later."

We are recording in a month which has my brain in recording mode. My vibe for this next recording is to try to document the place we are recording at. If we are going to travel all the way to a studio in the mountains of Kyushuu to track songs, the listener better be able to receive some of that mountain-ness.

How do we make a record that sounds "mountain-y"? We have about 30 days to figure it out.

Finally got the Things 3 app set up for GTD using the setup guide the David Allen GTD website provides. The setup was easy and intuitive but I ran into one tiny snag for my tasks.

I get a task from work that has multiple steps to it. According to the GTD philosophy, the title of the task would be the project. All the steps are next actions that go in the various contexts separately.

Example

Project: Add the image to the website

Next Actions: 1. Get the image from server 2. Upload the image to the site

So that part is easy. The project goes on the Projects list and those next actions go on the Computer list. All three get tagged with the Work tag as well as the acronym of the client.

Problem

The snag I was running into is when I click on the client’s tag in Things to get into Focus mode for the client, I got every Project and Next Action for the client.

That was unacceptable because it switched me from Focus mode to Sky Falling mode. I needed to find a simple way to focus on just the current task.

Solution

If SKU numbers work for record labels around the world, they should work in a to-do app. I tried giving a Project and its Next Actions a SKU number with the client acronym and a number like mpls–001.

It totally worked. I went into the Anytime section, clicked the tag for mpls–001, and I got just the Project and Next Actions for that tag. Totally blissful.

"It does not matter how slowly you go as long as you do not stop." ~ Confucius